SD-19 Parts Management GuideIn todays acquisition environment-characterized by rapidly changing designs, increased risk for Department of Defense DoD weapon systems and equipment acquisition contracts due to an increase in the use of commercial part types, offshore manufacture of parts, and Diminishing Manufacturing Sources and Material Shortages DMSMS-the need for contractors to have an effective Parts Management Program PMP is greater than ever before.The PMP is an integral part of the acquisition process for design, development, modification, and support of weapon systems and equipment.

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Appendix C

GENERAL  INFORMATION  FOR  PART AND  SUPPLIER

EVALUATION

Information to Obtain from Suppliers

The following information is provided as a sample of the type of information that should be considered when evaluating a supplier or new product:

•  General performance specifications and product information

e  Product data sheets

e  Availability of product samples

e  Purchase descriptions used by other government activities or used in commercial transactions, in- cluding commercial specifications, standards, and SOW

e  Participation with GIDEP with respect to Product Change Notices

e  Average time between model changes and practice of providing notices regarding parts inventories, upgrades, or production for phased-out models

e  Plans for handling upgrades and obsolescence

e  Types of quality assurance plans in effect (lead-free control plan, counterfeit mitigation control plan, etc.)

e  Types of quality management systems maintained

e  Length of time the product has been produced or the service provided

e  Product quality, reliability, and maintainability experience of similar user customers

e  Type of product operation-OCM, OEM, authorized distributor, broker, etc.; if not OCM or

OEM, type of authorization held

e  Product warranty and return policies

e  Environmental and disposal considerations

e  Safety considerations related to the product's use

e  List of products and company services satisfying identical or similar service requirements

e  Cost drivers in the manufacture and use of the product

e  Applicable regulatory and de facto standards

•  Supportability issues

e  Product quality, reliability, and maintainability experience of similar users

e  Repair parts availability and lead-times, documentation, pricing, and distribution systems

e  Customer service, installation, checkout, and user customer operation and maintenance instructions

e  Requirements and provisions for manpower and personnel

e  Competitive or sole source repair and support base

e  Training and training support requirements

e  Requirements for and availability of tools, test equipment, computer support resources, calibration procedures, operations manuals, and maintenance manuals

e  Commercial repair capabilities

e  Supplier calibration, repair, and overhaul practices and capabilities documentation

e  Supplier commitment to outyear support

e  Availability and type of technical support, customer support, and service

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