SD-19 Parts Management GuideIn todays acquisition environment-characterized by rapidly changing designs, increased risk for Department of Defense DoD weapon systems and equipment acquisition contracts due to an increase in the use of commercial part types, offshore manufacture of parts, and Diminishing Manufacturing Sources and Material Shortages DMSMS-the need for contractors to have an effective Parts Management Program PMP is greater than ever before.The PMP is an integral part of the acquisition process for design, development, modification, and support of weapon systems and equipment.

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CHAPTER 3

ELEMENTS  OF A  PARTS  MANAGEMENT  PROGRAM

Parts Management Plan

A parts management plan is a contract-specific application of a contractor's corporate parts management procedures that meets the objectives of the equipment system's mission profile, support strategy, expected service life, and the DoD parts management goals and objectives of reducing the logistics footprint and total life-cycle cost, and increasing the logistics readiness.

A parts management plan communicates how the contractor's in-house parts management process is conducted under the MIL-STD-3018 plan elements. The plan should delineate the management structure, responsibilities, procedures, and controls (including subcontractor re- quirements) for the contractor's Parts Management Program. It usually is prepared by the con- tractor's standards, component, reliability engineer or the person responsible for the parts management requirement-referred to here as the parts management engineer-in response to a contractual SOW requirement.

The parts management plan elements to be addressed are as follows:

•  Part selection baseline. A corporate baseline (CB), parts selection list, or other databases

must be maintained to give visibility to designers and subcontractors of parts preferred for use to achieve part standardization goals over the total life cycle. In addition, the contrac- tor is encouraged to use government-furnished automated tools to assist in the parts selec- tion process.

•  Part selection and authorization. The management and organizational structure for standardi- zation functions, the authority and responsibility for standardization policy, and proce- dures for authorizing new parts in design must be included. The procedures must identify the entity responsible for authorizing parts for use. The procedures must also identify the structure and membership of a parts selection IPT, if applicable. Criteria used to ensure the suitability of a part's intended use to the required application, order of preference

used in considering new parts, and procedures for notifying associated disciplines (inven- tory, purchasing, quality assurance) in case of authorization of a new part also must be included.

•  Obsolescence management. The plan must include procedures for obsolescence management, such as proactive obsolescence forecasting and mitigation for applicable part types (e.g., microcircuits), and plans for reacting and developing solutions to obsolescence impacts as they occur and affect the program. SD-22 provides guidance in the area.

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