SD-19 Parts Management GuideIn todays acquisition environment-characterized by rapidly changing designs, increased risk for Department of Defense DoD weapon systems and equipment acquisition contracts due to an increase in the use of commercial part types, offshore manufacture of parts, and Diminishing Manufacturing Sources and Material Shortages DMSMS-the need for contractors to have an effective Parts Management Program PMP is greater than ever before.The PMP is an integral part of the acquisition process for design, development, modification, and support of weapon systems and equipment.

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CHAPTER 5

PARTS  EVALUATION  SUPPORT

Parts Management Advisory Team

Today, DoD acquisition activities and DoD contractors often need to select parts without the infrastructure that will enable them to fully research those decisions. PMATs are available to assist them in making their selections. PMATs provide technical advice on individual electron- ic, electrical, and mechanical parts, or on parts lists, at no cost to the requesting program.

Points of contact can be found at https://www.landandmaritime.dla.mil/programs/pmatdir.

A PMAT's part selection advice may produce alternatives that reduce cost, time, risks, and parts proliferation, while improving quality and supportability through the use of proven, stan- dard parts. Contractual requirements, parts data, and unique evaluation criteria supplied by the submitter constitute the basis of these reviews.

Below are other useful services provided by the PMATs:

•  Information on parts and stock availability. The PMATs provide information to identify parts obsolescence trends in the commercial marketplace.They also can provide information on Defense Logistics Agency (DLA) stock availability, spare parts procurement plans, and approved alternate national stock numbers.

•  Commercial part recommendations. The PMATs recommend parts covering the spectrum of reliability levels from commercial standard parts, to unique military parts, to space-level parts.They tailor their recommendations to contract or customer requirements, including commonly used commercial parts such as commercial item descriptions (CIDs) and NGSs, engineering drawings like standard microcircuit drawings (SMDs) and engineering drawings from DLA supply chains, and standard parts covered in defense specifications.

The PMATs will also take into account the effects of the parts on life-cycle costs (includ- ing logistical support) and standardization before making their recommendations.

•  DMSMS information. The PMATs review individual parts and parts lists for DMSMS impact on producibility, supportability, and maintainability. Contractors and acquisition activities use the results of these "health of system" reviews to evaluate the need to solve DMSMS problems through redesign, bridge buys, or part and printed circuit board emu- lation.

•  Responsiveness. The PMATs handle routine reviews in about 10 days. Reviews of large parts lists may take longer depending on the urgency, size, and complexity of the submitter's evaluation criteria.

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