SD-19 Parts Management GuideIn todays acquisition environment-characterized by rapidly changing designs, increased risk for Department of Defense DoD weapon systems and equipment acquisition contracts due to an increase in the use of commercial part types, offshore manufacture of parts, and Diminishing Manufacturing Sources and Material Shortages DMSMS-the need for contractors to have an effective Parts Management Program PMP is greater than ever before.The PMP is an integral part of the acquisition process for design, development, modification, and support of weapon systems and equipment.

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CHAPTER 2

TIMING, IMPLEMENTATION, AND  RESPONSIBILITIES

FOR  PARTS  MANAGEMENT  CONTRACTUAL  REQUIREMENTS

Parts Management in the Defense Acquisition System

Parts management should be considered, addressed, and implemented within the phases of the

Defense Acquisition Management System as follows:

•  Technology maturation and risk reduction phase (Milestone A). Although parts management requirements for prototypes are not anticipated, architecture and technology decisions affect part selection. All initial determinations and collaborations between the acquisition activity and the contractors concerning the parts management requirements as stated in MIL-STD-3018 should be considered in the development of preliminary designs before Milestone B. All parts management requirements should be specified in the request for proposals' statement of work (SOW) for the engineering and manufacturing development phase.

•  Engineering and manufacturing development phase (Milestone B). Parts management require- ments as stated in MIL-STD-3018 should be called out in the engineering and manage- ment development SOW and implemented under an approved parts management plan. During this phase, requirements should be flowed down to subcontractors, and the con- tractor should review their processes for approval. As subcontractors come "on line," they should implement their approved parts management process. (In terms of practical imple- mentation, this may take some time. Interim procedures may be needed during the

process of plan approval, because subcontractors will continue to iterate design and select parts.)

•  Production and deployment phase (Milestone C). Parts management is required for changes or modification to the baseline design such as value engineering changes or parts obsoles- cence issues.

Figure 3 depicts the system.

Addressing Parts Management in the Contract

The costly proliferation of parts and equipment within programs should be reduced or mini- mized through parts management and must be integrated with program planning and SE throughout the entire acquisition life cycle. This is most effectively accomplished by including MIL-STD-3018 on contracts and ensuring the quality of the associated processes.

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