SD-9 Dod Guidance On Participating In The Development And Use Of Non-Government StandardsThe purpose of this document is to promote more effective DoD use of nongovernment standards NGSs and participation in their development.To achieve this purpose, this document describes the different types of NGSs and the organizations that develop them, provides general guidance and practices relative to DoD┬┐s involvement in developing or using NGSs, identifies criteria that should be considered regarding requirements and verification before developing an NGS or replacing an existing military or federal document with an NGS, clarifies the roles and responsibilities of DoD personnel when participating in NGS activities, and explains the meaning of DoD adoption of an NGS and its importance.

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Replacing Government Documents with NGSs

DoD policy encourages replacing existing defense and federal standardization docu- ments with NGS documents when it can be determined that an NGS meets the users' requirements.

A simple test for determining whether a Government specification or standard is a good candidate to become an NGS is whether the commercial sector will use the resultant standard. If the answer is yes, then the Government standard is a good candi- date for conversion to an NGS. If the answer is no, then DoD has other alternatives to NGSs, including DoD performance specifications and commercial item descriptions.

Any effort to develop an NGS that is not for a commercial product or does not specify a process or practice that truly will be used industry-wide is discouraged. DoD should not participate in such efforts, nor should DoD adopt the NGS. If industry develops an NGS for a canceled Government document, DoD must ensure it has a valid internal need for the NGS before adopting it.

Inactivation or Cancellation

If a satisfactory NGS exists, DoD should cancel or inactivate for new design the Government document.The adoption notice for the NGS and the notice for the inac- tive for new design or cancelled Government document must provide all applicable supersession, substitutability, or cross-reference information.

Qualification and NGS Adoption

Sometimes, DoD adopts an NGS to replace a Government specification that has an associated qualified products list (QPL) or qualified manufacturers list (QML). Cancellation and replacement of the Government document presents the Adopting Activity with the issue of how to deal with the qualification component.The follow- ing scenarios provide guidance for those situations:

•  When an NGS meets both DoD and commercial industry needs, and when an industry-wide qualification activity can adequately ensure compliance with the NGS qualification requirements, DoD should adopt and use both the NGS and its associated qualification list.

•  When an NGS includes qualification requirements and no industry qualification activity exists, but DoD has a qualification activity that can ensure compliance,

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