SD-9 Dod Guidance On Participating In The Development And Use Of Non-Government StandardsThe purpose of this document is to promote more effective DoD use of nongovernment standards NGSs and participation in their development.To achieve this purpose, this document describes the different types of NGSs and the organizations that develop them, provides general guidance and practices relative to DoD┬┐s involvement in developing or using NGSs, identifies criteria that should be considered regarding requirements and verification before developing an NGS or replacing an existing military or federal document with an NGS, clarifies the roles and responsibilities of DoD personnel when participating in NGS activities, and explains the meaning of DoD adoption of an NGS and its importance.

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ence standards that support technology transition into defense products is of para- mount importance.

DoD participates in standards work for the same reasons that other Government agencies and businesses do. Standards help any enterprise work more efficiently and serve its customers better. Businesses participate in the standards process to influence the evolution of standards, participate in defining "prudent practices" for their business sector, and acquire early knowledge of developments in their field. DoD has similar interests, particularly in the information technology world.

Guidance for DoD Representatives to NGSBs

Representatives involved in NGSB activities should participate actively and on an

equal basis with other members, consistent with the procedures of those bodies, partic- ularly in matters such as establishing priorities; developing procedures for preparing, reviewing, and approving standards; and developing or adopting new standards.

The number of individual DoD participants in a given NGS development activity should be kept to the minimum required for effective representation of program, tech- nical, or other concerns. In some cases, one person with sufficient technical expertise and product knowledge may participate; in other cases, DoD may have several repre- sentatives.

DoD representatives should participate actively in NGS committees, being fully involved in discussions and technical debates, registering opinions, and, if selected, serv- ing as chairpersons or in other official capacities. However, DoD and OMB ethics policies distinguish between technical and managerial leadership in private-sector organizations.Technical activities such as serving as a project editor or as a committee chairperson are permissible. Managerial assignments including approving budgets, mak- ing financial decisions, or engaging in other "business" activities of the standards group should be declined.

Criteria for Participation

It is not always necessary for DoD to have active participation in NGS committees. If a product, process, or technology covered by an NGS is suitably stable, meets DoD

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