SD-9 Dod Guidance On Participating In The Development And Use Of Non-Government StandardsThe purpose of this document is to promote more effective DoD use of nongovernment standards NGSs and participation in their development.To achieve this purpose, this document describes the different types of NGSs and the organizations that develop them, provides general guidance and practices relative to DoD┬┐s involvement in developing or using NGSs, identifies criteria that should be considered regarding requirements and verification before developing an NGS or replacing an existing military or federal document with an NGS, clarifies the roles and responsibilities of DoD personnel when participating in NGS activities, and explains the meaning of DoD adoption of an NGS and its importance.

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of Government document that references the NGS to address the overall require- ments. It may be necessary at times for this document to change or supplement the NGS in order to meet DoD requirements. Even though the NGS does not fully meet DoD's requirements, it should still be adopted if  it will be referenced. Not all interested DoD activities have to concur on an NGS for it to be adopted. An NGS can be adopted for use by only those DoD activities that concur in its use. If the NGS has too many deficiencies it should not be adopted.

•  Are copies of the document readily available? In general, availability is not an overwhelming issue with NGSs. However, there are some consortia standards developers that limit document access to members, which would make general access to DoD activities and contractors difficult.

•  Has the NGS been approved by the NGSB? Do not adopt draft NGSs since requirements can change as a result of comments during coordination.

•  Does the NGS contain proprietary information that will require DoD or its con- tractors to pay royalty fees? If royalty fees are required, DoD must assess whether they are fair and reasonable before adopting the NGS.

Adopting Activity Responsibilities

The Adopting Activity is the organization that chooses to adopt an NGS and accepts DoD responsibility for the document. Generally, the Adopting Activity also involves other activities in the adoption process, establishes a project to adopt the NGS, coordi-

nates the NGS with interested parties, resolves DoD comments with the NGSB, prepares an adoption notice, submits the adoption notice to DoDSSP, ensures ASSIST lists the adopted NGS, and withdraws adoption when necessary.The NGSB must be contacted

to verify the latest edition of the document continues to meet DoD requirements.

In addition to participating in the development of the NGS, the Adopting Activity has a responsibility to serve as the DoD technical focal point for the document and involve other interested parties, including Custodians and Review Activities, within DoD to keep them fully informed about the NGS at every stage

For definitive guidance on responsibilities, Adopting Activities should refer to DoD

4120.24-M.

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