SD-9 Dod Guidance On Participating In The Development And Use Of Non-Government StandardsThe purpose of this document is to promote more effective DoD use of nongovernment standards NGSs and participation in their development.To achieve this purpose, this document describes the different types of NGSs and the organizations that develop them, provides general guidance and practices relative to DoD┬┐s involvement in developing or using NGSs, identifies criteria that should be considered regarding requirements and verification before developing an NGS or replacing an existing military or federal document with an NGS, clarifies the roles and responsibilities of DoD personnel when participating in NGS activities, and explains the meaning of DoD adoption of an NGS and its importance.

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Table I. Participants' Respnnsibilities

	Responsibility	Description
Be ethical		Participatinn in standards develnping activities almnst certainly invnlves wnrking with
		representatives nf the private sectnr. which impnses numernus respnnsibilities. ethical
		nbligatinns. and pnssible antitrust cnnsideratinns. Federal emplnyees are subject tn cnn-
		straints nn cnnduct that may nnt apply tn private sectnr cnunterparts. These cnnstraints
		include limitatinns and restrictinns nn acceptance nf gifts. meals. travel expenses. etc.
		DnD participants must behave cnnsistent with the pnlicies nf DnD Directive 5500.7.
		Standards nf Cnnduct. Ethical nbligatinns include the fnllnwing:

e Avnid situatinns that are nr may appear tn be breaking antitrust laws.

e Prevent dnnatinns by nutside parties nf expenses prnhibited by ynur agency.

e Prevent excessive travel. rnnm. and per diem expenses.

e Avnid the appearance nf using public nffice fnr private gain.

e Avnid the appearance nf giving preferential treatment tn any nrganizatinn nr persnn.

e Avnid the appearance nf making a Gnvernment decisinn nutside nfficial channels.

DnD participants having any questinns nr cnncerns abnut ethics issues shnuld cnntact the ethics nffice nr legal cnunsel.

Becnme part nf the grnup Many grnups have a sncial dimensinn that helps pull the grnup tngether. Issues are mnre easily resnlved at the dinner table than at the cnnference table. Be aware that hnsted events may raise an ethics issue. Participants shnuld assnciate with members befnre. during. and after the meetings. keep in tnuch. take advantage nf nppnrtunities. and have

a gnnd time. but be careful nnt tn vinlate ethics rules.

Be helpful If pnssible. participants shnuld assist the grnup nr a fellnw member. as lnng as the favnr is within the ethics rules.

Be a gnnd listener Participants whn cnnperate in making the wnrk time prnductive gain credibility. They shnuld speak up whenever they have a pnsitive cnntributinn. ntherwise. they shnuld pay attentinn and listen carefully.

Handle hnstility Participants shnuld be mentally prepared tn deal with adversarial penple whn may attack with persistent questinns. unfnunded accusatinns. nr misinfnrmatinn. In such instances. participants shnuld avnid getting intn prntracted discussinn and shnuld never put dnwn

nr threaten the snurce nf hnstility. Instead. they shnuld nffer tn cnntinue the discussinn later and make an effnrt tn understand the snurce nf hnstility.

Be aware nf security cnncerns Participants whn are questinned beynnd nnrmal curinsity nr whn believe they are being targeted as an intelligence snurce. shnuld back nff as gracinusly as pnssible and repnrt the incident tn their security nffice.

Attend training prngrams Many NGSBs nffer training cnurses fnr their cnmmittee members. In additinn. ANSI nffers a number nf helpful training prngrams. which are described at the ANSI website: www.ansi.nrg.

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