MIL-STD-962-SUP-1 Defense Standards Format and ContentThis standard establishes the format and content requirements for the preparation of standards prepared either by DoD activities or by contractors for the DoD.

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MIL-STD-962D

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4.7.3 Acronyms. The first time an acronym is used in text, it shall be placed in parentheses and shall be preceded by the word or term spelled out in full (for example, North Atlantic Treaty Organization (NATO)). The rule does not apply to acronyms used for the first time in tables and equations. Acronyms used on figures and in tables, but not referenced in the text or in any other portion of the standard, shall be spelled out in a footnote to the applicable figure or table. A complete list of acronyms may also be included in section 3 of the standard.

4.7.4 Symbols. Symbols shall be in accordance with IEEE 260.1. Symbols not covered by IEEE 260.1 shall be in accordance with the GPO Style Manual.

4.7.5 Proprietary names. Trade names, copyrighted names, proprietary names, manufacturer's part numbers or drawing numbers, or any other designation that would require the use of a product or process of one company shall not be used unless the item or process cannot be adequately described because of technical unknowns. In such instances, one, and if possible, several commercial alternatives shall be included, followed by the words "or equal" and a description of required salient features or particular characteristics to try to ensure wider competition. The use of "brand name or equal" is discouraged but, when determined to be necessary, shall be supported by written justification and retained in the permanent document file.

4.7.6 Commonly used words and phrases. The following rules shall apply for these commonly used words and phrases:

a. Referenced documents shall be cited in the following manner: (1) "conforming to ..."

(2) "as specified in ..."

(3) "in accordance with ..."

In any case, use the same wording throughout a given document and a series of directly related documents.

b. "Unless otherwise specified" shall be used to indicate an alternative course of action. The phrase shall always come at the beginning of the sentence, and, if possible, at the beginning of the paragraph. This phrase shall be used only when it is possible to clarify its meaning by providing a reference, such as to section 6 of the standard, for further clarification in the contract or reference to another paragraph in the standard.

c. The phrase "as specified herein" may be used when making reference to a requirement in a standard that is rather obvious or not difficult to locate.

d. The phrase "to determine compliance with" or "to determine conformance to" should be used in place of "to determine compliance to." In any case, use the same wording throughout.

e. In stating limitation, the phrase shall be stated thus: "The diameter shall be not greater than ..." for the upper limit, or "The diameter shall be not less than ..." for the lower limit.