MIL-HDBK-965
APPENDIX A
Optional task: "The contractor shall convene a parts control board to address parts management issues." A.2.2 DMS task. The DMS task should be separate from the parts management options. The DMS
task could be applicable to all options, and the AA must decide if the period of expected use, criticality,
and cost of the hardware to be purchased warrant a DMS task. Suggested SOW wording is as follows:
"The contractor shall review, through the period of performance of the contract, the Government/Industry Data Exchange Program (GIDEP) Diminishing Manufacturing Source (DMS) notices and other supplier notifications for applicability of the (optional added word: operational) hardware being delivered. The contractor shall notify the Acquisition Activity within days of any DMS situation that effects current deliveries or subsequently will effect equipment maintenance and repair (data item number for
notification of DMS problems)."
Optional task: "Through the period of performance of the contract, the contractor shall: (1) identify alternate sources, replacement parts, or optional part numbers for parts and materials that become obsolete and (2) revise the assembly drawings to incorporate the new information. If a direct replacement is not possible, the contractor shall notify the Acquisition Activity."
A.2.3 GIDEP task. The GIDEP task should be separate from the above options and is appropriate with any of them. The decision on whether to impose the GIDEP task should be based on the factors in A.2.2 above, but the GIDEP task would be most applicable to options C and D. Suggested SOW wording is as follows:
"The contractor shall participate in the Government/Industry Data Exchange Program (GIDEP) ALERTs and PROBLEM ADVISORYs for potential impact to hardware both in production and delivered to the Acquisition Activity. If an ALERT or Problem ADVISORY has the possibility of causing a system malfunction or of inhibiting the specified performance, the contractor shall notify the Acquisition Activity. For ALERTs or PROBLEM ADVISORYs that identify parts or materials that are noncompliant to hardware specifications or drawings but do not affect performance requirements of production items, the contractor shall dispose of them through the internal quality assurance process (data item number for GIDEP response).
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