MIL-HDBK-965
4.5 Source selection considerations. The AA or designated representative should review the contractor's proposed parts management plan or internal parts management procedures for the criteria listed in the following subparagraphs. (NOTE: The criteria listed below are tailorable to the parts management option chosen by the AA.)
4.5.1 Parts management criteria. In order to manage the selection and use of parts to reduce life cycle cost and to avoid unnecessary proliferation of part types, the contractor should have procedures to:
a. Define the parts selection process or criteria, including an order of preference. b. Use the MPCAG for part information.
c. Use GFBs to enable selection of standard parts.
d. Establish the parts evaluation and authorization processes.
e. Use and maintain an approved corporate baseline, parts selection list, or other database to give visibility to designers and subcontractors of parts preferred for use.
f. Provide parts usage data to the MPCASS database. g. Manage subcontractors.
4.5.2 Parts quality and availability . To ensure part quality, enhance equipment/system reliability and supportability, and reduce DMS occurrences, the contractor should have provisions for:
a. Assessing parts suppliers.
b. Documenting and maintaining part failure information. c. Using GIDEP data.
d. Using DMS information databases.
e. Enhancing competitive reprocurement of spares.
4.6 Alternate proposal. If a potential contractor responds to the RFP for the specified parts management process and in addition offers a different parts management process with advantages (e.g., life cycle cost) to the AA substantiated, the source selection team should consider both and select the best for the AA. Under no circumstances should the potential contractor be penalized for offering what may be more beneficial to the AA than the parts management process specified in the RFP.
4.7 Acquisition activity . To implement an effective parts management and standardization program, the AA must specify in the SOW the appropriate level of Government involvement and should monitor the contractor performance accordingly. The following are the AA primary decisions and tasks:
4.7.1 Pre-contract award. The following are possible methods for ensuring that parts management and standardization become part of the contractor's development and/or production efforts:
a. Determine level of AA involvement needed and prepare SOW tasks, as applicable. The options, with suitable tailoring, in section 5 should be the basis for this decision. Appendix A provides suggested SOW task statements.
b. Establish parts management and parts standardization criteria for contractor source selection.
c. Evaluate and negotiate tailoring of contractor's parts management process before preparation of contract SOW, if applicable.
d. Determine the need for and methods to implement incentives for parts management and standardization. (See appendix B).
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